Table of Contents
Statement of Purpose
The Latino/a/x Student Success Advisory Group, will advise the Oregon Department of Education on educational matters affecting Latino/a/x students and families. This effort will seek to address systemic inequities experienced by Latino/a/x students through focused investments and community partnerships.
The Latino/a/x Student Success Plan Advisory Group is an Advisory Body as per the
Oregon Government Ethics Commission, and subject to
Chapter 199 Division 50 on Public Meetings Law as well as any other applicable and/or related matter.
Scope
The Latino/a/x Advisory Group shall advise the Department on:
- (A) Development and implementation of the Latino/a/x Student Success Plan;
- (B) Eligibility criteria, applicant selection processes and expectations for recipients of grant awards; and
- (C) Adoption of rules by the State Board of Education for the implementation of the plan.
The Latino/a/x and Indigenous Student Success Advisory Group is required by statute:
ORS 329.845 (2) (b) as part of the Student Success Act.
Decision-making Authority
The group is an advisory body, where the members will provide knowledge, suggestions, and recommendations to advise the department regarding Latino/a/x and Indigenous students. ODE staff is responsible for summarizing highlights from the meetings and responding to information requests and key action items. ODE will communicate how it acted on the advice provided by advisory members at the following meeting. Minutes will be shared publicly.
Membership
The Department shall form an advisory group consisting of individuals representing:
- Urban and rural communities;
- Indigenous and immigrant populations;
- English language learners;
- Individuals with disabilities;
- Parents and students;
- Youth who are lesbian, gay, bisexual, transgender, queer or another minority gender or sexual orientation;
- Community-based organizations serving Latino or Hispanic youth and families; and
- Education stakeholders, including representatives of the Early Learning Division, the Youth Development Division and the Higher Education Coordinating Commission.
Advisory group will consist of up to 25 members with equitable representation from the required demographic categories.
Applications for membership will be publicized in the late spring when advisory group vacancies will be available. An ad-hoc subcommittee of ODE staff and current advisory group members will review applications and make recommendations to ODE staff. The Director of ODE will make the final decision on advisory group appointments.
Responsibility of Members
- Attend advisory group meetings. Meetings will be held in-person and/or virtually to allow for full participation of advisory group members across the state.
- Share relevant information from communities to the advisory group.
- Connect with constituents and local networks to share with the advisory group.
- Review minutes and materials prior to meetings.
- Inform ODE staff if you anticipate missing one or more meetings.
Removal from the advisory group will occur when a member is absent for two (2) consecutive meetings unless prior notice is given to ODE staff.
Chair/Vice-Chair - Roles and Associated Duties
Chair:
- Coordinate with the Office of EDI to prepare for and facilitate proceedings of Latinx Advisory Group meetings
- Coordinate and collaborate with Latinx Advisory Group and associated workgroup members
- Facilitate recommendations provided by the Latinx Advisory Group
Vice-Chair:
- Collaborate with and provide support for the Chair in their associated duties
- Take on the duties of the Chair in their absence
Meetings
Advisory group will meet at least nine times per year (monthly) and last approximately 2 hours on the 3rd Tuesday of the month; additional meetings may be requested. Meetings are held remotely. Meeting schedule for the year will be set in June of each year.
Quorum
Quorum will be reached when ten (10) Latino/a/x Advisory Members are present.
Meetings are open to the public and subject to public meeting requirements.
There will not be proxy attendance for this advisory group.
Workgroups
Advisory group members may be asked to volunteer or participate in any formal or ad-hoc workgroups deemed necessary by the advisory group or agency. Assistance in coordinating additional meetings or other contributions will be provided by ODE.
Membership Terms of Service
Members of the advisory group may be reappointed for a second term.
Incumbents must submit new application materials before the recruitment deadline. Individuals who have served the maximum two terms must wait one year before they can reapply for a position on the advisory group.
Advisory group members shall not serve more than a total of two consecutive two-year terms.
If a committee seat is vacated mid-term, a replacement will be selected from the applicants that submitted an application for Advisory Group membership for that School Year and are on the alternate list. Should there be no applicants available from the current School Year application pool, then an ad-hoc subcommittee of ODE staff and current advisory group members will suggest a replacement for confirmation by the Director of the Agency (ODE). That individual will complete the term they are filling and are allowed to serve one additional 2-year term.
Conflicts of Interest
Advisory group members will be asked to declare any and all potential conflicts of interest.
Since this group is advisory in nature, the agency does not want to exclude voices from participation.
All advisory group members will submit a conflict of interest form upon accepting their membership.
Conflicts of interest include place of employment, volunteer or board positions, close family members connected to potential grantee organizations, etc. (per ODE Conflict of Interest policy
ORS 244)
Of note, if advisory group members volunteer to review future grant applications, we will need to ensure conflict of interest is addressed in this workgroup.
The charter shall be reviewed by the advisory group annually.
Contacts
For questions, please reach out to the Latino/a/x and Indigenous* Student Success Team at [email protected].
*Indigenous Mexican, Central American, South American, Caribbean